Guided TOURS Terms & Conditions

This is where service meets the road. EagleRider does all the planning and provides the gear, giving travelers the freedom to marvel at the scenery, make new friends, and dream about their next trip with EagleRider.

Rental Confirmation & Credit Card Deposit

With your signature on the Tour Confirmation & Credit Card Deposit Agreement Form you accept these Terms and Conditions as a binding contract between EagleRider and yourself, as the Guided Tour Participant. Please read them carefully. EagleRider cannot accept any tour participant without a duly signed Tour Confirmation & Credit Card Deposit Agreement Form on day of motorcycle pick-up.

Reservation and Deposit

A 20% deposit is required at the time of booking for any reservation over $1,000 USD and booked more than 60 days before the pick-up date. The remaining balance must be paid in full within 60 days before the pick-up date. For a group booking that is paid by one credit card or debit card, EagleRider will charge the remaining group balance to the same card charged for the initial 20% deposit.

If you would like to pay the remaining balance earlier or with a different payment method, please contact us and make arrangements before the remaining balance due date. By clicking "Book Reservation" at checkout, you give EagleRider permission to charge your card(s) 60 days before the pick-up date. You also authorize EagleRider to re-initiate any charge(s) to your card(s) that is dishonored for any reason. If EagleRider does not receive the remaining balance prior to 60 days before pick-up date, then EagleRider reserves the right to cancel the tour reservation and charge a cancellation fee.

Release and Waiver

Every participant in an EagleRider Motorcycle Tour is required to accept and sign a Tour Agreement and Liability Release Waiver before the Guided Tour begins. EagleRider cannot accept a tour participant without these signed forms. Our agents can provide a copy of these forms upon request.

Baggage

EagleRider assumes no responsibility for loss, damage, or delay in delivering baggage to tour participants. Baggage insurance is recommended.

Cancellation and Refunds

A reservation may be cancelled up to 45 or more days prior to the pick-up date with no charge. 50% of the total booking will be applied towards cancellation fee if the booking is canceled between 44 - 31 days from pickup time. 100% of the booking will be applied towards cancellation fee if the booking is cancelled within 30 days from pickup time or if the customer does not show up. Refunds, if applicable, will be issued in a form of store credit that can be redeemed within 1 year from the date it was issued.

Tour Cancellation

In the rare event of a tour cancellation, EagleRider will notify all tour participants immediately. EagleRider will either offer the tour as a Self-Drive Tour (bike rental + hotel package) or will offer to operate the tour if all booked customers agree to a supplement charge. If customers do not accept to pay the supplement, EagleRider will refund their payment in full, which will constitute the full settlement. EagleRider is not liable for any additional costs or losses incurred by the tour participant due to EagleRider’s cancellation of tour due to lack of participation. This includes, but is not limited to the cost of pre-paid airline tickets, hotel reservations or automobile rentals. Situations may arise which will make it necessary for us to cancel, advance or postpone a scheduled tour, change itineraries or make substitutions regarding hotels, cities, tour guides and other travel arrangements. In that event, we do not assume responsibility or liability for any resulting losses, expenses or inconvenience. Your full tour price will be refunded if the tour is cancelled prior to scheduled tour start date.

EagleRider recommends that you take out adequate travel, health and accident insurance, as well as trip cancellation insurance.

non-observance of traffic laws and group travel regulations

If the tour participant does not comply with traffic laws or the requirements for group travel, EagleRider may cancel the contract and the rental motorcycle will be secured.

Rental Requirements

  • 21 years of age or older
  • Valid motorcycle operator’s license
  • Minimum of one year of riding experience on heavyweight motorcycles
  • Major credit card is required

Tour Guides

Your Tour Guides are there to assist you while on tour and will do their best to ensure that every participant gets the most out of your EagleRider tour experience. It is extremely important for all riders to listen carefully to the Tour Guide’s safety and travel instructions each morning to help ensure the best possible group riding conditions. Should you desire to travel independent of the group for any length of time, the Tour Guides can assist you in planning a suitable route.

Alterations to tour schedule

Tours operate on a seasonal basis and where seasonal variances and/or weather conditions cause changes in the tour routing and accommodations the itinerary will be adjusted accordingly, with alternate hotels, restaurants and roads being selected.

Weather conditions

EagleRider strives to schedule its tours at a time of the year when the weather in the touring area is typically pleasant for motorcycling. Many tours pass through areas where weather conditions can change very rapidly. EagleRider cannot be held liable for unpleasant and unsuitable weather conditions, and no refunds shall be granted for such conditions.

Waiver coverage

All Theft and Damage Waivers and Supplemental Liability Insurance options are subject to the express terms and conditions of the rental contract and do not include coverage for injury, personal property, or damage as the result of negligence such as illegal use or use of rental while under the influence of drugs or alcohol. A Police Report is required for all damages or accidents. All damages to rented motorcycle without a police report will be considered to be at the fault of the Renter.

Insurance

EagleRider recommends that you take out adequate travel, health and accident insurance as well as Trip Cancellation Insurance. EagleRider currently offers Theft and Damage Waivers, as well as Supplemental Liability Insurance.

Free Transfers

Transfer between the contracted arrival and departure hotels and the EagleRider locations is included on all Guided Tours. Restrictions may apply at various locations.

Custom Pick-Up

If you wish to pick-up your bike at a location other than scheduled by EagleRider a custom pick-up charge may be incurred.

Custom Drop-Off

If you wish to drop-off your bike at a location other than scheduled by EagleRider a custom drop-off charge may be incurred.

Helmets (included)

Helmets are provided with motorcycle rentals and tours. Clients are encouraged to bring their own helmets to ensure comfort and proper fit. In addition, helmets may be purchased at many EagleRider locations.

Storage

EagleRider will provide storage for client additional luggage at the pick-up location while on tour. EagleRider is not responsible for lost or stolen items.

Fuel and Oil

Fuel and oil costs are included on all Guided Tour riding days. However, EagleRider reserves the right to charge an additional fee if fuel costs significantly exceed the average price per gallon at time of printing.

Reservations

Reservations can be made by:

ALL RESERVATIONS ARE ON A REQUEST BASIS. BOOKINGS MUST BE CONFIRMED BY EAGLERIDER GUIDED TOUR DEPARTMENT.

Payment by Credit Card or Wire Transfer

Payment of 20% Tour Deposit can be made by the following credit cards, VISA, Master Card, American Express, Discover or Diners Club. Balance payments can also be made by wire transfer. In this case the balance amount must be credited on the EagleRider account 60 days prior tour start.

payment by wire transfer

ALL wire transfer fees are to be paid by customer.

  • Company Name: JC Bromac Corp. dba EagleRider
  • Bank Name: PNC Bank N.A.
  • Bank Address: East Brunswick, NJ
  • Telephone: 800-762-9473
  • Domestic Routing Number: 031207607
  • ACH Routing Number: 031207607
  • Account Number: 8026310353
  • SWIFT Code: PNCCUS33

Please send a payment notification email to ar@eaglerider.com to ensure proper application of funds before or at the time of payment.

Loading...