ROAD TRIP Terms & Conditions

This is where service meets the road. EagleRider does all the planning and provides the gear, giving travelers the freedom to marvel at the scenery, make new friends, and dream about their next trip with EagleRider.

Rental Confirmation & Credit Card Deposit

With your signature on the Tour Confirmation & Credit Card Deposit Agreement Form you accept these Terms and Conditions as a binding contract between EagleRider and yourself, as the Road Trip Participant. Please read them carefully. EagleRider cannot accept any tour participant without a duly signed Tour Confirmation & Credit Card Deposit Agreement Form on day of motorcycle pick-up.

Reservation and Deposit

A 20% deposit is required at the time of booking, with the remaining balance due 60 days prior to the departure/pick-up date. Otherwise, a full payment is required at the time of booking. By signing the Credit Card Authorization form, you give EagleRider permission to charge your card 60 days prior to the departure/pick-up date. If, in case of payment by wire transfer or check, the total balance is not received 60 days before the departure/pick-up date, EagleRider reserves the right to cancel the Road Trip reservation and charge a cancellation fee.

Release and Waiver

Every participant in an EagleRider Motorcycle Tour is required to accept and sign a Tour Agreement and Liability Release Waiver before the Road Trip begins. EagleRider cannot accept a tour participant without these signed forms. Our agents can provide a copy of these forms upon request.


EagleRider assumes no responsibility for loss, damage, or delay in delivering baggage to tour participants. Baggage insurance is recommended.

Cancellation and Refunds

Cancellations received more than 60 days prior to departure/pick-up date may be subject to 20% per booked Motorcycle cancellation fee. This Cancellation Fee may be applied to a future tour booking anytime within an eighteen (18) month period following the original Tour start date. Cancellations received less than 60 days prior to departure/pick-up date will be subject to the following forfeit of tour cost:

  • 60 - 31 Day Cancellation Notice: 60% of Total Booking Amount
  • 30 or Less Day Cancellation Notice: 100% of Total Booking Amount
  • No Show: 100% of Total Booking Amount

All Cancellation Fees will be charged to the credit card on file.

Tour Cancellation

In the rare event of a tour cancellation, EagleRider will notify all tour participants immediately. EagleRider will either offer the tour as a Self-Drive Tour (bike rental + hotel package) or will offer to operate the tour if all booked customers agree to a supplement charge. If customers do not accept to pay the supplement, EagleRider will refund their payment in full, which will constitute the full settlement. EagleRider is not liable for any additional costs or losses incurred by the tour participant due to EagleRider’s cancellation of tour due to lack of participation. This includes, but is not limited to the cost of pre-paid airline tickets, hotel reservations or automobile rentals. Situations may arise which will make it necessary for us to cancel, advance or postpone a scheduled tour, change itineraries or make substitutions regarding hotels, cities, Support Driver and other travel arrangements. In that event, we do not assume responsibility or liability for any resulting losses, expenses or inconvenience. Your full tour price will be refunded if the tour is cancelled prior to scheduled tour start date.

EagleRider recommends that you take out adequate travel, health and accident insurance, as well as trip cancellation insurance.

non-observance of traffic laws and group travel regulations

If the tour participant does not comply with traffic laws or the requirements for group travel, EagleRider may cancel the contract and the rental motorcycle will be secured.

Rental Requirements

  • 21 years of age or older
  • Valid motorcycle operator’s license
  • Minimum of one year of riding experience on heavyweight motorcycles
  • Major credit card is required

Van Driver

Your Van Driver is there to assist you while on tour and will do his best to ensure that every participant gets the most out of your EagleRider tour experience. It is extremely important for all riders to listen carefully to the Van Driver’s travel instructions each morning to help ensure a safe ride for all participants.

Alterations to tour schedule

Road trips operate on a seasonal basis and where seasonal variances and/or weather conditions cause changes in the tour routing and accommodations the itinerary will be adjusted accordingly, with alternate hotels and roads being suggested.

Weather conditions

EagleRider strives to schedule its tours at a time of the year when the weather in the touring area is typically pleasant for motorcycling. Many tours pass through areas where weather conditions can change very rapidly. EagleRider cannot be held liable for unpleasant and unsuitable weather conditions, and no refunds shall be granted for such conditions.

Waiver coverage

All Theft and Damage Waivers and Supplemental Liability Insurance options are subject to the express terms and conditions of the rental contract and do not include coverage for injury, personal property, or damage as the result of negligence such as illegal use or use of rental while under the influence of drugs or alcohol. A Police Report is required for all damages or accidents. All damages to rented motorcycle without a police report will be considered to be at the fault of the Renter.


EagleRider recommends that you take out adequate travel, health and accident insurance as well as Trip Cancellation Insurance. EagleRider currently offers Theft and Damage Waivers, as well as Supplemental Liability Insurance.

Free Transfers

Transfer between the contracted arrival and departure hotels and the EagleRider locations is included on all Guided Tours. Restrictions may apply at various locations.

Custom Pick-Up

If you wish to pick-up your bike at a location other than scheduled by EagleRider a custom pick-up charge may be incurred.

Custom Drop-Off

If you wish to drop-off your bike at a location other than scheduled by EagleRider a custom drop-off charge may be incurred.

Helmets (included)

Helmets are provided with motorcycle rentals and tours. Clients are encouraged to bring their own helmets to ensure comfort and proper fit. In addition, helmets may be purchased at many EagleRider locations.


EagleRider will provide storage for client additional luggage at the pick-up location while on tour. EagleRider is not responsible for lost or stolen items.


Fuel and oil costs are not included on our Road Trips.


Reservations can be made by:


Payment by Credit Card or Wire Transfer

Payment of 20% Tour Deposit can be made by the following credit cards: VISA, Master Card, American Express, Discover or Diners Club. Balance payments can also be made by wire transfer. In this case the balance amount must be credited on the EagleRider account 60 days prior tour start.

payment by wire transfer

ALL wire transfer fees are to be paid by customer.

  • Company Name: JC Bromac Corp. dba EagleRider
  • Bank Name: PNC Bank N.A.
  • Bank Address: East Brunswick, NJ
  • Telephone: 800-762-9473
  • Domestic Routing Number: 031207607
  • ACH Routing Number: 031207607
  • Account Number: 8026310353
  • SWIFT Code: PNCCUS33

Please send a payment notification email to to ensure proper application of funds before or at the time of payment.